This process refers to project planning and implementation, and it involves identifying knowledge areas like the stakeholders’ requirements, the scope of work, quality, risks, schedule, cost, team, and procurements. This project plan shows the path for implementing the feasibility study and transforming the project. To kick off the planning process, you first identify the stakeholders’ requirements regarding, for instance, the project scope, quality, schedule, cost, and reporting. The project scope of works identifies the project objectives, final product (e.g., building and facilitating a manufacturing facility), deliverables (or milestones and activities), timelines, assumptions (i.e., expected conditions to deliver the project), constraints (i.e., limitations about the scope, time, or costs), and boundaries (e.g., what is in and out-scope). The project plan also involves setting the quality requirements for, for instance, the deliverables like machinery and the building. Importantly, it also consists of scheduling the deliverables- the project schedule (e.g., obtaining project licenses, raising funds, buying machinery, and project building), defining the end product (e.g., building and facilitating the manufacturing facility), and identifying the resources needed to conduct the activities. Also, it involves estimating the cost and funds to finance implementing the project schedule and identifying the team resource to carry out the duties. A project plan should also encompass preparing the risk register, which identifies the risks and strategies to eliminate causes of potential risks. Lastly, the project plan should identify the items to buy and the procurement plans. By adding these details to a document, you can prepare a comprehensive project plan, transforming the project.
Step-By-Step Process
- Clarify the feasibility study outcomes, including the marketing and sales, technical, organizational, risk, and financial.
- Define the project’s scope of work, highlighting the deliverables and schedule of delivery.
- Define the rest of the project plan components as explained above.
- Share discussion of the project planning with your team and experts.
- Prepare the project plan and test results.
- Communicate the project plan to the assigned team for implementation.
Example
Here is the summary of steps for crafting a project plan:
| 1 | Project business case | Writing the business case of the project, showing the feasibility study findings, business needs, justifications, project values, and viability. |
| 2 | Project charter | Signing a project charter to implement the project, including the sponsor’s name and role, appointing a project manager and his mandating duties and authorities, a summary of the project’s business case, project cost, and timelines to deliver. |
| 3 | Stakeholders | Identifying the key stakeholders (e.g., target customers, banks, licensing authorities, investors, debtors, etc) and their requirements. These requirements are about the scope of work, delivery schedule, risks, cost and funding, quality, etc. |
| 4 | Scope of work | Writing the scope of work for the project, including the end-product (creating the company and operating), deliverables (e.g., appointing project team, product regulatory license, technology licenses, other licenses, purchasing technology, delivery, installation and commissioning of technology, acquiring the land and building, raw material and other supplies, staffing, pilot operation of the company, etc), assumptions and constraints, etc. |
| 5 | Project schedule | Drawing a project schedule showing deliverables, timelines of delivery, resources, etc. |
| 6 | Project cost | Estimating the project cost (to deliver the project excluding the investment cost) and funding. |
| 7 | Project risk | listing all anticipated risks that may arise during the implementation phase till the end product is delivered (risk register), setting risk priorities, risk management strategy, etc. |
| 8 | Project quality | Preparing the quality metrics, checks and resources to ensure the quality of deliverables. |
| 9 | Project teamwork | Identifying the teams required to deliver the project, including roles, qualifications, headcounts, responsibilities and authorities, communication, etc. |
| 10 | Project procurement | Listing all project procurement requirements, costs, and systems for administrating procurements for the project. |
Useful Tips
- Brainstorm the project plan with your team and experts.
- Be reasonable about the assumptions and project plan.
Things To Avoid
- Avoid guessing works and assumptions without evidence.
Final Note
This article is sourced from my new book- Your Guide For Preparing An Industrial Feasibility Study.
For more information about the book: https://growenterprise.co.uk/book-your-guide-for-preparing-an-industrial-feasibility-study/
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Or email us at: maldawood@growenterprise.co.uk
The author: Munther Al Dawood- Industrial Enterprise Expert
Grow Enterprise 